Administrative Assistant

Position Vacant

Administrative Assistant

We are seeking to appoint an Administrative Assistant for our Company Commercial Department, also incorporating a degree of property work.

Previous office experience essential, ideally working in relevant areas.

The successful candidate will possess a high level of organisational skills and initiative and be comfortable dealing with clients and other third parties. They will be numerate and able to communicate clearly and accurately.

Duties will include:

Maintaining electronic and hard copy files in accordance with procedures, including their opening, closing, archiving and retrieval.

· Admin support including filing, scanning, printing, photocopying and dealing with post

· Liaising with clients and other third-parties via email and telephone and video calls or in person as required

· Diary management including booking meeting rooms, keeping diaries up-to-date and setting personal diary reminders

· Conflict checking and AML requirements

· Assisting with financial tasks including arranging payments, raising invoices and preparing completion statements

· Drafting, reviewing, proof-reading and amending a variety of legal documents and generally preparing correspondence of both routine and specialised nature

· Use of various internal and external portals and systems (e.g. Companies House, Land Registry, Dropbox etc)

· Residential and commercial property work will include: applying for property searches, drafting legal enquiries, reviewing loan documentation, drafting reports, drafting contract papers, drafting leases, drafting rent deposit deeds, drafting licence for alterations, drafting replies to enquiries and post-completion duties including submitting HMRC returns and Land Registry applications

The role is full-time, 9.00am to 5.30pm, Monday-Friday, based in our Haywards Heath Office.

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Position Details
Salary:
Competitive
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Please apply online by sending your CV and cover letter via our application form. Do keep an eye on your junk mail for follow up emails.

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